• Organise
  • Strategic meetings
  • Agendas
  • Participants & Speakers
  • Transfer
  • Sensitive documents
  • In complete confidentiality
  • Access management
  • Collaborate
  • Consultation and Annotation
  • Secure messaging
  • Decision-making by vote

A complete and secure solution that supports the life cycle of meetings

Executive Committee Meetings, Board of Directors and Supervisory Board meetings deal with sensitive issues and bring together geographically dispersed participants who must all receive confidential information. Emails aren’t secure enough.

Useful at all stages of the life cycle of these meetings, the BoardNox platform was specially designed to facilitate the organisation of such meetings, the sharing of confidential documents related to them and enable participants to discuss the issues raised.

From its creation to its use, BoardNox is accompanied by a premium service that guides organisers and participants. Oodrive experts go on site to help you deploy the solution, organise telephone training courses or webinars and are available to answer your questions (multilingual support with ticket tracker and round-the-clock option).

Available as a web or mobile interface, BoardNox is particularly suited to members of Top Management. Regularly on the move, they will be able to access the platform anywhere, at any time.

A complete and secure solution that supports the life cycle of meetings

A quick-to-implement solution for effective board meetings

A quick-to-implement solution for effective board meetings

Meetings organisation tool: BoardNox allows business managers and executive assistants, responsible for organising Executive Committees, Board of Directors and Supervisory Board meetings to ensure the proper preparation of top management meetings. Planning, invitation and follow-up of participants are thus facilitated and centralised.

Creating an agenda: The agenda, which consists of several subjects, their various participants and is completed by the addition of related documents, is created with a few clicks. The organiser of the meeting can easily generate a board book containing several documents. With BoardNox, sharing sensitive information is made simple.

Management of document rights: BoardNox defines specific rights for each board member in order to control access to the documents. The rights of action (reading, synchronisation in an online document wallet, annotation, etc.) may be different from one guest to another depending on their role.

Easy to learn and use by the participants

Centralized access to information: By connecting to the BoardNox solution, participants of a board meeting can access all information related to it. Date, place, time, agenda, identity of participants and speakers, documents to be consulted, etc.,—all of the elements come together within a single tool. For even more efficiency, an automatic notification system informs the participants of any changes (additions, modifications, or deletions).

Consultation of sensitive information: The confidentiality of the topics discussed during top management meetings requires an absolute control of shared information. BoardNox authorises the consultation of documents within the solution only and no third party application can access it. The online document wallet nevertheless allows participants to browse these documents safely, even in offline mode.

Collaboration and contribution: BoardNox is much more than a simple tool for making sensitive documents available in a secure manner. It allows members of Executive Committees and Boards of Directors to increase their productivity by making it possible to take notes directly on the documents available (annotation), hold discussions in a secure and private space in real time (secure live messaging) and vote or answer survey questions (voting tool).

Easy to learn and use by the participants

Complete confidentiality for your online exchanges

Complete confidentiality for your online exchanges

Control of documents: Documents are only accessible in the protected environment of the application. Hosted in SaaS mode, they are also out of the company’s internal network.

The security modules of the BoardNox solution, including strong authentication by certificate or SMS, encryption of passwords and data, compression of stored files, etc., guarantee confidentiality of the data. In addition, the HSM device (Hardware Security Module) provides additional physical security by conserving encryption keys in a cryptographic box.

Mobile Security: The administrator has control over a set of options that enhance mobile security. Mandatory use of the security code, automatic deletion of data in case of security code input error, remote deletion of the cache, etc., add up to as many configurable criteria as necessary based on the company’s security policy. Any file synchronised with a tablet is encrypted with a proprietary encryption method instead of the standard method available on the device.

Traceability: Consultation of the documents made available with BoardNox is traced. The organiser therefore knows who accessed which document and when.

Resources

BoardNox – Product sheet