Secure your Board meetings
Discover Oodrive Meet, the trusted and digitalised European solution to help you prepare, secure, and track your governance meetings.
Streamline your organisation
Gone are the days of printing multiple copies of bulky reports that often-required last-minute edits and sharing sensitive documents in unsecure mailboxes: Oodrive Meet supports you throughout the process of organising your Board meetings.
- Set your agenda.
- Create and send out your invitations.
- Share your sensitive documents.
- Track your votes.
- Publish your minutes.
Secure your sensitive documents
A wealth of information and sensitive documentation is shared during your company’s strategic committee meetings: strategic guidelines, financial reports, patents, and additional personal data… Oodrive Meet is a sovereign solution that secures all your shared sensitive information while optimising user collaboration.
- Data hosted in France.
- Sovereign infrastructure.
- GDPR-compliant.
- ANSSI SecNumCloud-certified solution.
- ISO 27001-ISO 27701-certified solution.
Secure your Board meetings
On-demand data access
Oodrive Meet schedules everything for you, streamlining administrator use and online collaboration. Whether in the office, at home, or on the go, Oodrive Meet can be accessed any time.
- From anywhere.
- 24 hours a day, 7 days a week.
- From your computer, tablet, and smartphone (iOS and Android).
- Online and offline.
Key features
Collaboration
Make it easy for participants to work together on proposals, conduct resolutions, cast votes, assign tasks, and communicate via secure chat and video.
Calendrier
Share calendar invites for meetings with save the dates and agendas with documents attached. Sync Oodrive Meet with webmail systems including Outlook and Gmail.
Documents
Create and share document bundles with board members, with strict access permissions granted on an individual or group basis, sharing controls, and viewing histories for improved security.
Comptes-rendus
Generate automatic minutes of meetings, with lists of attendees, dates, and topics of discussion. Rapidly retrieve minutes of past meetings for sharing with stakeholders.
Request a demo
Complete the form below to schedule a demo
FAQ
What is a virtual boardroom?
Learn about secure conferencing, trusted environments, and more with our FAQs.
A virtual boardroom is a digital solution used for preparing and holding governance meetings. Operating as a bubble independent of the company’s computer network, it keeps stored data secure and discussions confidential.
A virtual boardroom has several advantages: it simplifies governance body organisation, it keeps documents secure and discussion confidential, and it saves time and money by drastically reducing paper use.
The information used before, during and after governance meetings is critical, and includes financial or strategic data, trade secrets, or sensitive discussions within the governance committee. If this data is stolen, lost or altered, the future of the organisation is put at risk.
With Oodrive Meet, you choose the date of your meeting, set the agenda, link in documents and invite participants in just a few clicks. There are so many features to help you prepare for your meetings in any circumstances, including when you are on the move.
In Oodrive Meet, the agenda for your meetings is clear, documents are sorted by point for discussion, and participants receive alerts for each change and can access all the elements they need to prepare for the meeting in real-time.
As the organiser, you control the participants and contributors at meetings via a dedicated view on Oodrive Meet. You set each participant’s access, viewing and editing rights for the meeting documents. You can also view attendance status and activities for each person in the “activity monitoring” interface.
Yes, Oodrive Meet is designed to simplify access to documents for face-to-face or remote meetings. The organiser and participants access the meeting and its documents from the dedicated web interface or mobile apps (iOS and Android). Regardless of the connection interface chosen, security protocols are in place to secure access to your critical and strategic data.
Your meeting data is extremely sensitive, so access and rights are set per user. In addition, the solution uses several security protocols: password encryption, strong authentication, connection from mobile apps using Touch ID, etc.
Oodrive Meet is an ultra-secure “bubble” hosted in SaaS mode, independent of the company’s internal network and even its IT department. Only authorised participants have access, so your critical data is safe.
With Oodrive Meet, your data is stored on servers located in Europe and protected by the European legal framework. In particular, the legislation prohibits their export outside EU borders. This means you benefit from a secure environment, much more so than if your data were on site.
