A trusted collaboration platform brings together all the information and documents needed to move a project forward. Users have access to a virtual space where they can upload and edit files and share them with internal and external contacts.
Unsecured collaborative working online exposes a company to sensitive data leaks. More than two-thirds of organisations believe they are exposed to cyber attacks. It is therefore essential to choose a collaborative solution that offers maximum guarantees.
A quality collaboration platform must include features that simplify, optimise and secure project management: simplified navigation, synchronised editing and modification, administration of access and usage rights, smooth sharing, mobile access, etc.
Oodrive Work works with your company’s existing tools, including Microsoft Outlook. When a user attaches a document to an email, the file is converted into a 100% secure link and becomes accessible/editable by the recipient if they have the necessary access and usage rights.
Oodrive Work includes an advanced transfer tool which does not impose a volume or size limit for shared files. It also takes into account all types of files and folders. This means you can send and receive an unlimited number of large documents.
Oodrive Work adapts to your brand, so you can customise many elements. Each user can also customise their workspace file structures to store documents and share them efficiently and securely.
No training is needed! Oodrive Work is easy to use for all types of users, whether you are a beginner or more experienced. Everything is designed so that the solution is easily accessible to everyone. All the features are documented in the solution’s help area.
Oodrive Work offers three levels of administration rights management: for the supervisor (who decides the general settings and security levels), for managers (who create users and manage access rights) and for users (who access shared data).
Three hosting modes are possible with Oodrive Work: on-premise, in the public cloud (SaaS), or in a private cloud. It’s up to you to choose the hosting solution that best meets your business-specific constraints and security requirements.
Data protection is guaranteed by the European legal framework, which imposes demanding certifications and rigorous security protocols. Make sure data is hosted on servers subject to European law, as is the case with Oodrive Work.
For an organisation, sensitive data means information of economic and/or strategic value the loss, deterioration, theft or fraudulent use of which would be detrimental either to the organisation, third parties or the community.
Sensitive data may be lost, altered, erroneously deleted, damaged, stolen or used fraudulently. It may be subject to a cyber attack or a victim of insider negligence. To avoid these risks, it is important to use a secure file management and sharing solution.
The data exchanged within today’s companies is immensely diverse. This data is made up of office files (Word, Excel, PowerPoint, etc.), large files (videos, technical files, project follow-up, etc.) and sensitive data (defined above). A file-sharing tool allows for differentiated processing.
Mainly large companies and organisations are subject to special security requirements due to the sensitivity of their data (vital operators and essential services operators). Oodrive Work is the only solution on the market that is fully devoted to sensitive-document management.
Oodrive Work is integrated into a company’s email system so that a file attached to an email is automatically converted into a secure link. The recipient clicks on the link to access the document and can then perform different actions depending on the rights they have.
Oodrive Work does not impose a size or volume limit on shared documents. Its transfer technology allows it to overcome limitations: large files and folders can be shared quickly and easily.
Oodrive Work has ways to keep stored data confidential and protect its integrity. Access is controlled via a strong authentication system that ensures the logged-in user is permitted to access the solution and perform actions.
Oodrive Work is a SaaS solution that offers great hosting flexibility: public cloud, private cloud, SecNumCloud private cloud certified by the French National Cybersecurity Agency, or on-premises. Each approach comes with the benefits of the tool: a quick learning curve, an enriched and unified experience, simplified collaboration and increased productivity.
Data is subject to the law of the country where it is hosted. Oodrive Work guarantees its sovereignty by storing it in data centres in the European country of choice, protected by European law. These data centres follow stringent security procedures and have the most demanding certifications.
Oodrive Work has traceability features for documents exchanged and actions carried out by users. This way, administrators always know who has logged onto the tool, what documents they have consulted, and what actions they have performed.
A virtual boardroom is a digital solution used for preparing and holding governance meetings. Operating as a bubble independent of the company’s computer network, it keeps stored data secure and discussions confidential.
A virtual boardroom has several advantages: it simplifies governance body organisation, it keeps documents secure and discussion confidential, and it saves time and money by drastically reducing paper use.
The information used before, during and after governance meetings is critical, and includes financial or strategic data, trade secrets, or sensitive discussions within the governance committee. If this data is stolen, lost or altered, the future of the organisation is put at risk.
With Oodrive Meet, you choose the date of your meeting, set the agenda, link in documents and invite participants in just a few clicks. There are so many features to help you prepare for your meetings in any circumstances, including when you are on the move.
In Oodrive Meet, the agenda for your meetings is clear, documents are sorted by point for discussion, and participants receive alerts for each change and can access all the elements they need to prepare for the meeting in real-time.
As the organiser, you control the participants and contributors at meetings via a dedicated view on Oodrive Meet. You set each participant’s access, viewing and editing rights for the meeting documents. You can also view attendance status and activities for each person in the “activity monitoring” interface.
Yes, Oodrive Meet is designed to simplify access to documents for face-to-face or remote meetings. The organiser and participants access the meeting and its documents from the dedicated web interface or mobile apps (iOS and Android). Regardless of the connection interface chosen, security protocols are in place to secure access to your critical and strategic data.
Your meeting data is extremely sensitive, so access and rights are set per user. In addition, the solution uses several security protocols: password encryption, strong authentication, connection from mobile apps using Touch ID, etc.
Oodrive Meet is an ultra-secure “bubble” hosted in SaaS mode, independent of the company’s internal network and even its IT department. Only authorised participants have access, so your critical data is safe.
With Oodrive Meet, your data is stored on servers located in Europe and protected by the European legal framework. In particular, the legislation prohibits their export outside EU borders. This means you benefit from a secure environment, much more so than if your data were on site.
An electronic signature is a dematerialised signature. More than simply the digital equivalent of a handwritten signature, it is a technical process by which a signatory appends their agreement (signature) to a digital document using a dedicated tool.
Signing a document electronically requires the use of a signature tool (which irrevocably confirms the signer’s engagement and guarantees the integrity of the signed document) and the support of an electronic licence provided by a trusted third party.
An electronic signature reduces processing times, improves document security and traceability, ensures legal compliance, optimises signature procedures, saves money and, by reducing the use of paper, reduces harm to the environment.
As the issuer of the request, all you have to do is connect to the Oodrive Sign application platform, enter your username, authenticate yourself and select the document(s) to be submitted to the signatories. You can specify deadlines and monitor the progress of the signature process.
As the signatory, all you need to do for a simple signature is click on the link in the notification received to access the platform, go to the signing tool, authenticate yourself using a verification code sent by SMS, click on the ‘sign’ button, then confirm the status of the signature.
An electronic signature can be used on any document available in digital format: quotations, purchase orders, employment contracts and amendments, internal documents, membership or subscription forms, etc. More sensitive documents, however, require an advanced or qualified signature.
Oodrive Sign offers you great flexibility in terms of signature procedures. Define your approval process to suit your business needs, with complete freedom, while benefiting from the same security guarantees and the same probative value for your documents.
Oodrive Sign offers the three levels of guarantee provided by the eIDAS Regulation: simple electronic signature (the lowest level of security), advanced signature (which guarantees the identity of the signatory and the integrity of the document) and qualified signature (the highest level of security).
A document signed on Oodrive Sign has the same probative value as a handwritten signature under the European eIDAS (Electronic Identification and Trust) regulation. Therefore, the legal effect and admissibility of an electronic signature cannot be denied on the sole ground of the format adopted.
The identity of the signatory is guaranteed by an electronic certificate issued by a certification authority. Oodrive Sign works with third-party Trust Service Providers, such as CertEurope, responsible for verifying the identity of the signatory through various degrees of checks depending on the level of guarantee required.
The term refers to any digital content created and/or stored by a company in connection with its business activity. A media resource is identified by metadata that describes its content and usage rights. It can be textual, visual or audio content.
A Digital Asset Management tool helps optimise management of a company’s digital assets. This content is grouped in photo libraries and digital media libraries. Features include indexing, annotating, classifying, storing and searching for assets.
A digital asset management tool allows you to centralise assets, get a clear view of them, handle a large number of them, manage rights of use, boost productivity, reduce costs and enhance content to promote your brand identity.
Oodrive Media supports all file types in several hundred formats. This enables you to store all your resources in a secure, centralised interface and take full advantage of these resources to communicate with your customers and partners.
The solution simplifies the search for digital resources through metadata, collections and attributes etc. In addition, a system for tracking the different iterations of the same file makes it easy to find the desired version.
Oodrive Media controls the life cycle of digital assets. It simplifies searching for, modifying, using and circulating them.
Defining and applying specific roles for different users will enable you to keep control and to check that resources are being used correctly. Adding copyright and right of use to each file guarantees the legality of their utilisation.
Oodrive Media is aimed primarily at companies handling a large number of digital assets and/or sensitive resources: companies with more than 500 employees, including operators of vital infrastructure and essential services.
Within a company, the use of Oodrive Media directly or indirectly concerns all areas of the business that are involved with the use and distribution of digital assets: marketing, IT, communication, legal, intellectual property, research & development, sales, production, etc.
Data is essential to the functioning of a company. In the event of a disaster (cyber-attack, mishap or negligence, for example), loss of data may jeopardise the continuity of the business. Regular backups help protect against the risk of data loss.
Backup is the saving of data with a view to recovering it. The Oodrive Save solution is a ‘backup tool’ enabling data to be copied to your cloud at a given moment in time in order to protect the company and get it back running again after the loss of its data or system.
Automatic backups are scheduled in advance to be performed at regular intervals, e.g. every day for a large amount of data, every week or month to generate the history, etc. They ensure that sensitive corporate data is regularly saved and can be retrieved in the wake of catastrophic event.
Oodrive Save performs automatic backups according to the desired frequency. Information is stored in the Cloud, which protects you in the event of a physical mishap. When the information is retrieved, it is transferred to your workstations and servers.
Oodrive Save can create backups for all types of data: files and folders, Windows workstations and servers, applications, system configurations, virtual machines, etc. You can choose between a variety of backup media – Cloud, external hard drive, NAS, etc.
Backing up data on the Oodrive Cloud allows you to do away with physical media (DVDs, external hard disks, USB keys, etc.), to reduce the size of your infrastructure (no on-site servers) and safeguard your sensitive data by outsourcing it to a Trusted Third Party.
The level of security of the data stored on the Cloud depends on the degree of security of the servers and the legislative framework of the country where they are located. Oodrive stores your data in a variety of data centres that comply with the strictest security requirements and are located in France.
With Oodrive Save, you can choose to back up a selection of files, folders and/or applications, or the whole machine (OS and system settings). In either case, only changes made since the last backup are taken into account, which saves time when transferring data.
Oodrive Save allows you to schedule backups at the frequency that suits your needs. How often backups should be performed depends on the frequency of data generation/modification, the sensitivity of the data and the internal security policy.
The backup process can use up a lot of your bandwidth. By focusing on the changes made since the last backup, Oodrive Save offers significant improvements in speed and efficiency without impacting your business. Certain types of data (SQL databases, .pst, etc.) are saved while in use.