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Digitalization of executive committees
Digitize the management of your governance meetings
Agenda preparation, voting, document sharing… Digitize the entire management of your governance bodies with Oodrive Board (formerly Oodrive Meet), the solution that enables members of boards of directors, supervisory boards, and other executive committees to collaborate in a highly secure French environment.
Boost efficiency by digitizing the organization of your meetings
Within a single “board portal,” each participant can easily find the information they need: work schedules, agendas, and all documents required for the meeting.
- Productivity: Significantly reduce the time spent preparing for your meetings.
- Simplicity and efficiency: Facilitate collaboration among board members with an intuitive cloud-based solution customized with your company’s branding.
- Peace of mind: Avoid the stress of last-minute changes and notify participants with a single click when updates are made.
- CSR Impact: Eliminate printing costs and reduce your carbon footprint.
Ensure the confidentiality of board documents
Protect both communications and board documents with the most secure solution on the market. The confidentiality of meeting materials is ensured end-to-end on your personalized board portal.
- Solution operated and hosted in France, certified SecNumCloud 3.2 by ANSSI.
- Encrypted sessions and content, with secure access to board materials via strong two-factor or biometric authentication.
- Granular configuration of access rights by user and document.
- Action tracking: monitoring of meeting notices, document viewing, and file uploads.
- Native integration with Oodrive Talk, Oodrive’s videoconferencing tool.
Save time at every stage of your meetings
With the Oodrive Board SaaS solution, board secretaries and executive assistants can efficiently organize board of directors, executive committee, and management committee meetings in a 100% paperless manner—all on a single, ultra-secure platform.
For board secretaries / executive assistants
Before the meeting:
- Review the shared documents and collaborate on these files
- Add your notes and comments to the documents
During the meeting:
- Log in via the videoconference link if you are joining remotely
- Sign the attendance sheet electronically
- Vote anonymously or by a show of hands
After the meeting:
- Receive the meeting minutes
- Access the meeting documents and files
For meeting participants
Before the meeting:
- Review the shared documents and collaborate on these files
- Add your notes and comments to the documents
During the meeting:
- Connect via the video conference link if you are joining remotely
- Sign the attendance sheet electronically
- Vote anonymously or by a show of hands
After the meeting:
- Receive the minutes
- Access the meeting documents and files
Compliant with regulations by design
Oodrive solutions comply with the strictest regulations as soon as they come into effect.
ISO 27001 / 27701
Guaranteed information protection and security
HDS
Certified Healthcare Data Host
Sovereign Cloud
Your data is operated and hosted in France
NIS2 and DORA
Compliant with NIS 2 and DORA directives
Integration with your software solutions
Find your everyday tools seamlessly integrated into Oodrive Board to organize, collaborate, and sign with ease. This allows you to gain greater efficiency, flexibility, and security at every stage of your sensitive meetings.
- Microsoft Outlook: Receive meeting invitations and view meetings in your calendar.
- Oodrive Talk, Microsoft Teams, or Tixeo: Choose the video conference link based on the confidentiality level of your meetings.
- Oodrive Sign: Signing the attendance sheet and meeting minutes.
« Only those who need to see confidential data should be able to access it. That’s what Oodrive Board makes possible. »
« We use Oodrive Board for all our board meetings, so that everyone—including independent members—has quick and secure access to the confidential documents they need. »
FAQ - What is a virtual meeting room?
Learn more about secure conferences, trusted environments, and more in our FAQ.
What is a virtual meeting room?
A virtual meeting room is a digital solution used to prepare and facilitate governance meetings. Functioning as a “bubble” independent of the company’s IT network, the virtual meeting ensures the confidentiality of discussions and the security of stored data.
What are the risks regarding governance data?
The information used before, during, and after governance meetings is critical: financial and strategic data, trade secrets, discussions within the governance committee… If this data is stolen, lost, or tampered with, the organization’s future may be at risk.
How does Oodrive Board protect my critical data?
Oodrive Board is a highly secure “sandbox” hosted as a SaaS solution, independent of your company’s internal network—and even its IT department. Only duly authorized participants have access to it, ensuring that your critical data remains protected.
Collaboration starts with trust
Contact our team to learn more about the solution.
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