1. Introduction
Oodrive, a French simplified joint stock company with a share capital of 309,126 euros (€309,126), registered in the Paris Trade and Companies Register under number 432 735 082, whose registered office is located at 26, Rue du Faubourg-Poissonnière, 75010 Paris, France, publishes and offers on behalf of all its subsidiaries within the meaning of Article L 233-1 of the French Commercial Code (“code du commerce”) several websites including www.oodrive.com (the Site) as well as Products and Services which include the processing and storage of data collected during the use of this Site, and these Products and Services.
Oodrive has created this Privacy Policy to communicate its policy and practices regarding the collection, use and disclosure of user information on the Site, Products and Services.
This document outlines oodrive’s use and collection of your personal data. Moreover, it informs you of the measures adopted to ensure the protection of this data in the context of the use of the Site in accordance with the provisions of French Law No. 78-17 of 6 January 1978 concerning Information Technology, Files and Civil Liberties (France’s Data Protection Act) as amended by the provisions of French Law No. 2004-801 of 6 August 2004 concerning the protection of natural persons regarding the processing of personal data (hereafter the “Data Protection Act”).
This document is intended for your use. Please read its contents.
Should you have any questions or comments regarding this Privacy Policy and oodrive’s collection and use of your personal data, please contact the following address: oodrive, Data Protection Representative, 26, Rue du Faubourg-Poissonnière, 75010 Paris, France.
2. Consent
By visiting the Site or using the Products and Services offered by oodrive and/or its subsidiaries, you give your consent to the rules for the collection and use of the data and information specified below.
3. Data Controller
The Company, oodrive, collects the personal data for its own purposes and on behalf of its subsidiaries.
4. Data collection
We may collect your full name, postal address, email address, telephone number, IP address, login details and browsing data. If you are applying for a job online, we shall request information regarding your qualifications and experience.
If necessary, we may also request billing information – and more specifically, your full name and billing address. We store your data for a five-year (5-year) period.
If requested by our online payment provider, your bank or credit card detail information will only be stored for the time period required to complete a transaction.
In accordance with the French Data Protection Act, you have permanent rights to access and rectify your personal information. You may exercise such rights by contacting the following address: Data Protection Representative, oodrive, 26 Rue du Faubourg-Poissonnière, 75010 Paris, France.
In addition, you may also object to the processing of your personal data for lawful reasons.
In an effort to provide the best possible support, you are obliged to send us all information pertaining to your identification. This includes the following: full name, email, copy of your valid ID, and where possible, your postal address.
5. Purpose – Data use
We use the collected data and information to:
- Manage your orders and maximise our business relationships
Your personal information and data are necessary for the follow-up and management of our business relationships, particularly your orders. This information and data is also stored for security purposes, in order to comply with legal and regulatory obligations.
- Personalise our services
Your information and data help us in enhancing and personalising our Products and Services and the information we provide.
- Visitors
Your information and data allow us to respond to users of the Site, analyse data, plan improvements to the Services, conduct trend analysis of Service user habits and behaviour and deliver effective information.
- Prospects
By collecting your data, we are able to send you sales and promotional material that may be of interest of you – provided that you have agreed to this in our collection forms.
- Human Resources
By collecting and using your data and information, we are in a position to respond to job offers, internships and unsolicited applications.
6. Data security
In general, we have adopted all appropriate measures to safeguard personal data against unauthorised access, unlawful processing, accidental loss or damage, and unauthorised destruction. In particular, this is to prevent such data from being distorted, damaged or accessed by unauthorised third parties.
Our secure server lets you access your account information. This server encrypts your personal data and information before it is transmitted to us. Furthermore, we implement the required protocol to ensure that the data and information you provide is always accurate, up-to-date, and is secure stored for as long as necessary to perform the tasks for which it is used.
We have introduced protective measures to ensure the confidentiality, security and integrity of your personal data. Access to personal data is restricted to a certain number of our employees and to employees of our service providers who require such information and who are fully trained in complying with confidentiality rules.
More specifically, the collection of bank details is systematically conducted in the context of effective and lawful payment security procedures. Such measures may consist of SSL encryption (designed to make the data unreadable by other parties) when collecting or transferring confidential data. Such details shall only be used for online payment purposes and shall not be stored.
7. Communication of personal data
We do not sell, rent or lease any personal data to third parties whether collected on the Site or provided by you in the performance of a Service.
The Information to which we have access is exclusively shared with our subcontractors and partners. The latter parties are only provided with the personal information required to perform the service and are not permitted to use this personal information for any purpose other than the relevant service or delivery.
Nevertheless, we may issue personal data so as to comply with current legislation and to respond to requests from public or government authorities. However, we undertake to notify you in compliance with the conditions stipulated by current legislation.
We may also need to disclose personal data and information in order to implement or enforce the terms and conditions of Products and Services, as well as protecting the Company’s business and seeking all necessary legal proceedings or establishing and/or exercising our rights to defend our Company against any legal and/or judicial claims.
8. Data hosting
The data hosted in the Products and Services provided by oodrive and its subsidiaries are exclusively hosted within the European Economic Area (EEA).
9. Forms
Some of the forms displayed on our Site are not mandatory. You may choose not to complete them. Other forms must be completed to enable us to respond to your request or to manage your contracts. As such, by ticking the box provided, you agree to our use of your personal data for the purpose of prospecting clients.
10. Storage period
We do not store personal data and/or information concerning user browsing of the Site beyond the time period necessary for the purposes of the relevant processing.
Browser data shall be stored for a maximum period of six (6) months in compliance with recommendations provided by the CNIL (French Data Protection Authority).
With regard to recruitment data, the timeframe lasts two (2) years following the last period of contact with a candidate.
11. Cookies
Oodrive undertakes to protect the privacy of its site visitors and clients.
We undertake not to disclose our clients’ information to third parties unless we obtain their permission.
What is a cookie?
A cookie is a small text file sent to your browser via our Site. We use cookies to record information concerning your visit to the Site.
Why do we use cookies?
We use essential cookies to provide an enhanced browsing experience during your sessions on the Site.
The cookies which we actively use enable personalised features for the client as well as features to secure your connection.
What type of cookies do we use?
We use two types of cookies.
- Technical cookies
They do not alter your personal data in any way whatsoever.
- Targeted information cookies
These cookies enable us to:
- Display personalised information;
- Limit the number of times each piece of information is displayed,
- Measure the performance of an information campaign.
Your cookie choices
You may refuse to accept cookies by configuring the preferences of your browser.
However, refusing cookies may prevent you from accessing certain features of the Site.
12. Updates
We reserve the right to change this Privacy Policy as necessary. This includes compliance with new legislation or regulations.
