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Digitalization of executive committees
Governance meeting management solution
Agenda preparation, voting, document sharing… Digitize the entire management of your governance meetings with Oodrive Meet, the solution that enables board secretaries, board members, and executive committees to collaborate in a highly secure environment.
Improve efficiency and security by digitizing your meeting organization
Within a single “board portal,” each participant can easily find the information they need: work schedules, agendas, and all documents required for the meeting.
- Productivity: Significantly reduce the time spent preparing for your meetings
- Simplicity and efficiency: Facilitate collaboration among board members with an intuitive cloud solution customized with your company’s branding
- Mobility: Access the agenda and sensitive documents at any time, from your computer, laptop, or tablet
- Peace of mind: Avoid the stress of last-minute changes and notify participants with a single click in case of updates
- CSR Impact: Eliminate printing costs and reduce your carbon footprint
Ensure document confidentiality
Protect board documents with the most secure solution on the market. The confidentiality of board meetings is ensured end-to-end on your personalized board portal.
- Solution hosted in France, SecNumCloud 3.2 certified by ANSSI, and compliant with the AMF governance code
- Encrypted sessions and content, and secure access to board proceedings via strong two-factor or biometric authentication
- Fine-grained configuration of access rights by user and document
- Action tracking: monitoring of meeting notices, document viewing, and file uploads
- Native integration of Tixeo, a SecNumCloud*-certified videoconferencing tool
Save time at every stage of your meetings
With the Oodrive Meet SaaS solution, board secretaries and executive assistants can efficiently organize board meetings, executive committee meetings, and management committee meetings—all 100% paperless! All on a single, ultra-secure platform.
For board secretaries / executive assistants
Before the meeting:
- Organize in-person or remote meetings
- Draft the agenda and publish the meeting
- Send and manage meeting invitations: reminders, update notifications, cancellations
- Set up recurring events in directors’ calendars
- Duplicate meetings
- Collect and publish documents and files
- Generate the meeting boardbook: agenda, summary, and all documents
During the meeting:
- Generate a video conference link via the indispensable Microsoft Teams or the leading Tixeo
- Publish an attendance sheet and have it signed electronically with Oodrive Sign (legally binding)
- View and annotate documents
- Conduct anonymous or show-of-hands votes
After the meeting:
- Share the meeting minutes
- Have the minutes signed
- Access meeting documents and files
For meeting participants
Before the meeting:
- Review the shared documents and collaborate on these files
- Add your notes and comments to the documents
During the meeting:
- Connect via the video conference link if you are joining remotely
- Sign the attendance sheet electronically
- Vote anonymously or by a show of hands
After the meeting:
- Receive the minutes
- Access the meeting documents and files
Compliant with regulations by design
Oodrive solutions comply with the strictest regulations as soon as they come into effect.
ISO 27001 / 27701
Guaranteed information protection and security
HDS
Certified Healthcare Data Host
Sovereign Cloud
Your data is operated and hosted in France
NIS2 and DORA
Compliant with NIS 2 and DORA directives
Integration with your software solutions
Find your everyday tools seamlessly integrated into Oodrive Meet to organize, collaborate, and sign with ease. Enjoy greater efficiency, flexibility, and security at every stage of your sensitive meetings.
- Microsoft Outlook: Receive meeting invitations, view meetings in the calendar
- Microsoft Teams or Tixeo: Select the video conference link based on the confidentiality level of your meetings
- Oodrive Work: Secure storage of board meeting files, document editing, and collaborative work on files
- Oodrive Sign: Signing the attendance sheet and meeting minutes.
« Only those who need to see confidential data should be able to access it. That’s what Oodrive Meet makes possible. »
« We use Oodrive Meet for all our board meetings, so that everyone—including independent members—has quick and secure access to the confidential documents they need. »
FAQ - What is a virtual meeting room?
Learn more about secure conferences, trusted environments, and more in our FAQ.
What is a virtual meeting room?
A virtual meeting room is a digital solution used to prepare and facilitate governance meetings. Functioning as a “bubble” independent of the company’s IT network, the virtual meeting ensures the confidentiality of discussions and the security of stored data.
What are the risks regarding governance data?
The information used before, during, and after governance meetings is critical: financial and strategic data, trade secrets, discussions within the governance committee… If this data is stolen, lost, or altered, the organization’s future may be at risk.
How does Oodrive Meet protect my critical data?
Oodrive Meet is an ultra-secure “bubble” hosted in SaaS mode, independent of your company’s internal network-and even its IT department. Only duly authorized participants have access to it: your critical data is therefore protected.
Is Oodrive Meet compliant with the recommendations of the French Financial Markets Authority (AMF)?
Oodrive Meet meets the requirements of the AMF’s governance code by ensuring the security and confidentiality of sensitive communications through a sovereign environment certified by SecNumCloud. The solution facilitates the preparation and conduct of board meetings, with access tracking, secure document distribution, and the retention of meeting minutes. Furthermore, the electronic signing of attendance sheets enables rigorous tracking of directors’ attendance. Oodrive Meet is thus a solution perfectly suited to companies subject to the AMF’s recommendations.
Collaboration starts with trust
Contact our team to learn more about the solution.
