• Organise
  • Workspaces
  • Management of access rights/actions
  • Synchronisation of all devices
  • Collaborate
  • Proximity & Real time
  • Internal and external contacts
  • Privacy of exchanges
  • Transfer
  • All types of files
  • Sharing by link or e-mail
  • Traceability

A triple approach to sharing

Intended for all companies, the collaborative online solution iExtranet meets all your file sharing needs:

Collaborate effectively and in real time with nomad collaborators, subsidiaries, clients, service providers or partners;

Transfer files easily and securely, regardless of their number, size or format.

Make files available with one click and transform your files into online workspaces while controlling access rights and actions.

A triple approach to sharing

Feature-rich functionality

Feature-rich functionality

Versatility: Unlike a mainstream solution, iExtranet is not limited to storage and document sharing. The platform offers a wide range of collaborative tools, preview and advanced research features. It supports the entire life cycle of your documents, thus making exchanges more fluid.

Hierarchical administration: iExtranet integrates detailed management of the roles defining the functionalities everyone has access to as well as advanced administration options. You can easily organise collaborative work around your projects. Furthermore, statistical tools are available to monitor the activities of the platform.

Mobility: The mobile iExtranet application synchronises all your documents on all your devices in real time. Your projects follow you wherever you go, both within the company and externally.

Additional modules

iExtranet adjusts to even your most specific needs with numerous modules.

Advanced Security

  • Strong authentication via SMS or by certificate.
  • Read-only document sharing.
  • DRM control (allowing total control of PDF and Office files, even once downloaded).

Available Features

  • Easydrive – virtual network drive. Work on your iExtranet files directly from your desktop, as simply as if they were stored locally.
  • Workflow validation (simple or custom).
  • Automatic synchronisation.
  • Electronic signature with probative value.
  • Data classification tool (personalisation of classification and coding rules).
  • Simultaneous modification.
  • Management of associated files.
Additional modules

Security

Security

iExtranet guarantees maximum security at every stage of your collaborative projects. Access, storage, sharing and modification of data are safeguarded and controlled through a set of security options and settings.

Access Security: password encryption, detection of brute force attacks and immediate alerts…

Security of stored files: traceability of consultations and file changes, registered dynamic watermarking preventing unauthorised distribution of documents, compression, encryption of data using passphrases chosen by the client, HSM (hardware security module), and remote control of files…

Security of data exchanges: a TLS encryption protocol protects the transfer, synchronisation and sharing of documents.

Resources

iExtranet – Product sheet

Customer case studies

Desoutter
The Desoutter industrial group reaffirms its confidence in Oodrive for developing its mobile application "MyDesoutterCloud"
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Desoutter provides its sales team, partners and retailers with a custom-made mobile application, available for Apple, BlackBerry and Android devices.

Paris, 25 November 2014 – Desoutter manufactures and markets electric and pneumatic tool solutions, covering a wide range of assembly and manufacturing processes in the motor vehicle, aerospace, general industries and light assembly sectors. With 100 years of experience, the group has a worldwide presence through its 20 subsidiaries and markets its products in 170 countries. Desoutter group’s sales model combines direct and indirect sales via more than 100 distributors.

With its extensive product offering, a large sales team and a considerable network of retailers, Desoutter sought to provide its staff with an efficient, secure, customisable mobile solution and above all, accessibility when working “offline”.

Oodrive quickly became the obvious choice as service provider. In fact, Desoutter already used Oodrive’s PostFiles solution, for sharing large files.

“Desoutter has a long history of producing innovative and high quality industrial tools. We only work with actors who can bring us the same thing. Our innovative brand image also involves the choice of our own tools,” said Anthony Durand, Desoutter Communications and Brand Manager.

Oodrive therefore created a multidevice, mobile application using their iExtranet Corporate solution to respond to the Desoutter teams’ needs in terms of mobility, security and reliability. Through continuous data synchronisation, users can access the application even in complex environments, and particularly, inside the factories without internet connection.

“Our retailers and our sales representatives must have permanent access to our product catalogue. With constant product updates, consulting the catalogue on a tablet is a great asset for our teams without a proper internet connection in factories,” adds Anthony Durand.

The “MyDesoutterCloud” application functions like a platform with Desoutter’s colours. The products’ technical features are updated daily by internal teams to prepare for a sale and allow us to access the actual spare part stocks, to show video demonstrations, and to rigorously monitor the after-sales department, etc.

“MyDesoutterCloud” works in all countries and all languages, regardless of the technical constraints of infrastructure, processes and the specific browsing habits in countries such as China, Japan, Russia, etc.

Used by nearly 500 people, the “MyDesoutterCloud” app has impressed its users. The group registered a drop in catalogue product print-outs and improved inventory management, sales tracking, etc.

“We offer our customers innovative technological solutions. We therefore had to own a truly powerful and innovative tool ourselves. With this application, our productivity has increased, but that is not the only benefit … Our brand image also strengthens our business and distributors gain in credibility and competitiveness. Today we are the only supplier that provides its staff with such a tool. This solution is our toolkit and with their ongoing support, Oodrive have helped us to tap into all of its resources,” declared Anthony Durand.

About Desoutter Industrial Tools

Founded in 1914, Desoutter is a single source for pneumatic and electric power tools, covering a wide range of production and assembly processes in the Automotive, Aerospace, General Industry and Light Assembly sectors. With 100 years of experience, the group has a worldwide presence through its 20 subsidiaries and markets its products in 170 countries. Desoutter group’s clients include prestigious brands such as Renault, Volkswagen, Airbus, Caterpillar, PSA Peugeot Citroën, etc.

For more information, go to: www.desouttertools.com & Desoutter Showroom on the App Store & Google Play

Jean-Paul Gaultier
Oodrive’s iExtranet solution helps Jean-Paul Gaultier streamline its file sharing processes
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Founded in 1982 by fashion designer Jean-Paul Gaultier and Francis Menuge, Jean Paul Gaultier SA is a French luxury brand. Globally renowned for its creations, the company has three business lines: fashion, perfume and beauty products. To increase speed and optimise interactions with their internal and external suppliers, the group has adopted Oodrive’s iExtranet Corporate solution.

A need to improve the speed and reliability of file sharing

In a connected world, it is now impossible not to share digital files. As sharing gateways, these platforms cause problems regarding document size and security. The sharing of documents, photographs, models, or posters are all obstacles that slow down smooth project execution with both internal and external partners. The Jean Paul Gaultier group needed a quick and easy-to-use tool that would ensure simple and secure file sharing solutions.

To solve this issue, Jean-Paul Gaultier group opted for Oodrive, the European specialist in online file management. Oodrive were already working with one of the group’s licensees. Using the professionals-oriented iExtranet Corporate online file sharing solution, Jean-Paul Gaultier has streamlined its file sharing processes with its various partners.

Since the early stages of their collaboration with Oodrive in January 2011, the Jean-Paul Gaultier group have been able to share data online more quickly and without the need for an external webmaster. This solution also further facilitates the company’s file sharing and provides greater control over the downloaded files.

The iExtranet solution—simple, reliable, and easy-to-use

Logins and passwords can be set up based on the intended recipients to ensure full confidentiality. Employees manage access rights to the documents and storage space themselves, which gives the departments greater autonomy.

“When Oodrive first contacted us, we used an extranet solution with limited functionalities that did not help us meet our deadlines. The iExtranet platform allows us to be more efficient; we can send our documents and photos to our different targets within hours after a show or event.” explained Thoai Niradeth, Production & Event Manager at Jean-Paul Gaultier.

The solution simplifies sharing with all of the company’s collaborators, from the PR and internal communications department at Jean-Paul Gaultier to journalists, stylists, photographers and sales representatives. Moreover, this more flexible solution offers different volume capacities for sharing and online collaboration to adapt more effectively to the needs of the business.

“Right from the start, Oodrive has operated in the SaaS and Cloud solutions market. Oodrive solutions are flexible, easy-to-use, very intuitive and can meet companies’ needs to share files online and back up data. We are delighted that Jean-Paul Gaultier SA has opted for our iExtranet solution to simplify and secure its document sharing,” said Edouard de Rémur, Sales Director Medium & Large Enterprise Business Unit at Oodrive.

About the Jean-Paul Gaultier group

Founded in 1982 by Jean-Paul Gaultier and Francis Menuge, Jean-Paul Gaultier SA brings together all the trades of the famous designer, namely fashion, fragrance and beauty. Its ready-to-wear and accessories lines are sold in over 50 countries through a franchise network and multi-brand retailers. The first fragrance was launched in 1993 and the Haute Couture business started in 1997. Jean-Paul Gaultier’s creations are highly appreciated by celebrities and influential people in the luxury and fashion industries and displayed at all major global fashion shows. The company generated a 23 million euro turnover in 2011.

Vranken-Pommery Monopole
Vranken-Pommery Monopole chooses Oodrive iExtranet solution to improve its service quality
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Vranken-Pommery Monopole is a family group founded in 1976. The number two player in Champagne, its portfolio includes the major brand VRANKEN and its Diamant and Demoiselle vintages, POMMERY and its Cuvées Louise and POP, CHARLES LAFITTE and HEIDSIECK & CO MONOPOLY. The company has three main business lines: vineyards, champagne, porto and rosé winemaking, and their distribution and marketing. To improve file sharing security with their providers in each department, the group adopted Oodrive’s iExtranet Corporate solution.

A need to optimise document sharing to give the departments greater autonomy

The sharing of digital files is now inevitable but combines the problems of document size and security. The sharing of images, data sheets, reports, photographs, specifications, products or posters is a difficulty that slows down smooth project execution with internal and external stakeholders. The Vranken-Pommery Monopole group dealt with these problems in several of its departments. The marketing department, and especially the on-trade department, needed a quick solution to meet the expectations of their suppliers.

With the iExtranet Corporate, online file sharing solution specifically for professionals, the Vranken sales force can share large files securely. In fact, the company can set up logins and passwords depending on the recipients to ensure full confidentiality for the documents. Employees manage access rights to the document and the storage space themselves, which gives the departments greater autonomy. In addition, each department (marketing, on-trade, off-trade, export, etc.) has a platform manager and can add an unlimited number of users.

Because the iExtranet Corporate solution offers individual management of the users, a different manager for each department, real autonomy of the departments and a limit on storage space rather than the number of users, Vranken-Pommery Monopole chose Oodrive. “We could not afford to have a solution that limits the number of users since we have many different suppliers, whether sales representatives, advertising agencies or clients. This flexibility was decisive in our choice,” says Sandrine Warnier, head of E-Marketing at Vranken-Pommery Monopole.

The iExtranet solution—simplicity and speed of use

Since February 3, 2011, the solution has enabled the Vranken group to free the IT department from the creation and management of access, but also to empower employees through more professional exchanges with different contacts, suppliers, customers, and sales representatives.

“One of the main advantages of the solution is its mobile application. We can use it from an iPad, iPhone or BlackBerry, with access to the latest updates, the latest file versions and the latest rates, in real time!” emphasised Sandrine Warnier.

“On the iPad, for example, all documentation is sent through iExtranet, rather than having to send large files by email. And, a notification is sent to our suppliers once we have uploaded files online for them,” she adds.

The solution simplifies exchanges with providers. For example, sales representatives get a daily summary of their exchanges to manage their time more effectively, which is very convenient. In addition, the solution offers different volume capacities for sharing and online collaboration that adapt to best suit the needs of the moment.

“Service integration happened rather quickly for our company. The managers were trained beforehand and the iExtranet solution was seamlessly deployed in the departments. The business approach and the Oodrive customer relationship were all the more attractive, and Oodrive is a loyal partner,” she says.
The iExtranet Corporate solution has been widely adopted within Vranken-Pommery Monopole.

About the Vranken-Pommery Monopole Group

Founded in 1976 by Paul-François Vranken, the group is the second Champagne producer with just over 950 employees and a consolidated turnover of € 364.4 million. A distinguished player in the world of wine and champagne, the group generates 52% of its turnover abroad. Owner of the largest vineyard in Europe, spread among Champagne, Provence, the Camargue and Portugal, Vranken-Pommery Monopole consolidates its position as one of the world leaders in Champagne and number one in rosé.

For more information, visit: www.vrankenpommery.fr