Governance Meeting Management Solution
Agenda preparation, voting, document sharing… Digitize the entire governance meeting process with Oodrive Meet, the solution that enables board secretaries and board members, executive committees, and more to collaborate in an ultra-secure environment.
Trusted by over 3,500 companies
Boost efficiency and security by digitizing your meeting organization
With a single, dedicated board portal, every participant can easily find the information they need: work calendars, agendas, and all necessary documents for the meeting.
- Productivity: Significantly reduce the time needed to prepare your meetings
- Simplicity & Efficiency: Make collaboration among board members easier with an intuitive cloud-based solution tailored to your company’s brand
- Mobility: Access agendas and sensitive documents anytime, from your computer, laptop, or tablet
- Peace of Mind: Avoid last-minute changes and instantly notify participants with one click
- CSR Impact: Eliminate printing costs and reduce your carbon footprint
Ensure confidentiality of board documents
Protect board documents with the most secure solution on the market. Confidentiality of board activities is fully guaranteed through your personalized board portal.
- Hosted in France, SecNumCloud 3.2 certified by ANSSI and compliant with AMF governance code
- Encrypted sessions and content, with secure access via two-factor or biometric authentication
- Granular user and document access permissions
- Full audit trail: track invitations, document views, and file uploads
- Native integration with Tixeo, a SecNumCloud-certified videoconferencing tool*
Save time at every stage of your meetings
With the Oodrive Meet SaaS solution, board secretaries and executive assistants can efficiently organize board, executive, and management committee meetings entirely digitally—on a single, ultra-secure platform.
For Board Secretaries / Executive Assistants
Before the meeting
- Collect, co-edit, and publish documents and files
- Draft and publish the agenda
- Send and manage invitations
- Organize votes
During the meeting:
- Generate a video call link
- Publish an attendance sheet for electronic signature with Oodrive Sign
- View and annotate documents
- Vote anonymously or by show of hands
- Take meeting notes
After the meeting:
- Share the meeting minutes
- Access meeting documents and files
- Analyze usage data
For Meeting Participants
Before the meeting:
- Review the shared documents and collaborate on them
- Add your notes and comments to the documents
During the meeting:
- Join the videoconference via the provided link if attending remotely
- Electronically sign the attendance sheet
- Vote anonymously or by show of hands
After the meeting:
- Receive the meeting minutes
- Access the meeting documents and files
Our customers say it best
« Only people who need to see confidential data should be able to access it. That’s what Oodrive Meet makes possible. »
« We use Oodrive Meet for all our board meetings, so that everybody – including independent members – has the same fast and secure access to the confidential documents they need to see. »
Integration with your software tools
Seamlessly integrate your everyday tools with Oodrive Meet to organize, collaborate, and sign with ease—gaining flexibility, fluidity, and security at every stage of sensitive meetings.
- Microsoft Outlook: Receive invites, sync meetings with your calendar
- Microsoft Teams or Tixeo: Choose your video link based on meeting confidentiality level
- Oodrive Work: Secure storage, document editing, and collaborative work on board files
- Oodrive Sign: Sign attendance sheets and meeting minutes
Compliance by design
Whether NIS2, DORA, eIDAS… Oodrive solutions are compliant with the strictest regulations from day one, thanks to their Security by Design. Oodrive is the first SaaS software provider certified SecNumCloud, offering the highest level of security approved by ANSSI.
SecNumCloud
Certified since 2019 by ANSSI
ISO 27001, 27701
Guaranteed information protection and security
HDS
Certified for Level 6/6 Health Data Hosting
Cloud souverain
Oodrive is owned and operated in France
NIS 2
NIS 2 Directive compliant
DORA
DORA regulation compliant
FAQ - What is a virtual boardroom?
Learn about secure conferencing, trusted environments, and more with our FAQs.
What is a virtual meeting room?
A virtual meeting room is a digital solution used to prepare and run governance meetings. Functioning like an isolated “bubble” outside the organization’s IT network, it ensures the confidentiality of discussions and security of stored data.
What are the risks to governance data?
Information used before, during, and after governance meetings is critical—financial and strategic data, trade secrets, governance committee discussions. If these are stolen, lost, or altered, the organization’s future may be at risk.
How does Oodrive Meet protect my critical data?
Oodrive Meet is an ultra-secure SaaS “bubble” that operates independently of your company’s internal network—even its IT department. Only authorized participants have access, ensuring your critical data is protected.
Is Oodrive Meet compliant with the recommendations of the French Financial Markets Authority (AMF)?
Oodrive Meet complies with the AMF’s governance code by ensuring the security and confidentiality of sensitive communications through a sovereign environment certified SecNumCloud. The solution streamlines the preparation and execution of executive meetings with features such as access traceability, secure document distribution, and archiving of meeting minutes. In addition, the electronic signature of attendance sheets provides rigorous tracking of board member participation. Oodrive Meet is therefore a fully suitable solution for companies subject to AMF recommendations.
Contact an expert
Our team is happy to help you find the perfect combination of products and solutions.
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